Treadmaxx® Please join your fellow winners in The Bahamas!
Trip Dates: June 11-14, 2019


Your loyalty and dedication to Treadmaxx® Tire Distributors has earned you and your guest an exciting trip to The Bahamas!

This is your one stop guide for everything you need to know about this trip; from registration, travel tips, destination and hotel descriptions, as well as the agenda. Take a few moments to read the entire contents of this notification. You will be given a registration link at the end of this process.

Treadmaxx® Tire

ALL REGISTRATIONS ARE DUE NO LATER THAN MAY 5, 2019. It is essential to register on or before the deadline date to ensure we can best accommodate your flight arrangements and hotel accommodations. - Treadmaxx® will sponsor you and your adult guest to this exciting trip.

All participants must be 21 years or older at the time of travel. Please note a passport is necessary to travel to Nassau!

Grand Hyatt Baha Mar

The hotel is located minutes away from the Nassau airport. The Grand Hyatt is the newest luxury hotel in The Bahamas. It boasts 40 dining outlets; sits on a white sandy beach with crystal clear water with 6 exquisite pools. The hotel also has the largest casino in the Caribbean.

Grand Hyatt Baha Mar
One Baha Mar Boulevard
Nassau New Providence, Bahamas
Phone: 1-242-788-1234

View Grand Hyatt Baha Mar

Guest Room Features & Amenities
  • Flat-screen LCD televisions.
  • Luxurious Accommodations.
  • 24 Hour Room Service.
  • High Speed Internet Access in the guest rooms & public areas.
  • Fitness Center.
  • In Room Safes.
  • Full Service Spa.
  • All Rooms are non-smoking.

Treadmaxx® Tire Distributors will sponsor your hotel room and taxes for 3 nights at the Grand Hyatt from June 11-14, 2019. Please note you will not receive an individual hotel confirmation number for your stay. Preferences and special requests are based on hotel availability and cannot be guaranteed.

Hotel Extension Information

If you require for additional nights at the Grand Hyatt, you will need to supply a credit card to Shelly Sanders. You can email her the credit card information, at Any costs associated with your extension will be at your personal expense and will not be covered by Treadmaxx®.

The negotiated rate per night is $250.00, plus taxes will be requested on your behalf. All requests will be confirmed for your hotel extension through our Event Planner, Shelly Sanders, and are based on availability.

Hotel Cancellation Policy

In order to avoid a one night room and tax charge for your extension, cancellations must be communicated through Shelly Sanders at least 48 hours prior to your scheduled check-in date.

Travel Arrangements

Travel Information

Treadmaxx® Tire Distributors will provide you and one adult guest roundtrip travel arrangements to Nassau from your home city.

During your online registration, you will be able to indicate your travel needs and preferences. You will be e-mailed a proposed itinerary based on your preferences within 48 business hours of receiving the completed registration. Airline tickets will only be issued once we receive your written approval.

Due to special negotiated airfares, tickets must be issued within 24 hours of booking in order to avoid cancellation by the airline. Fares are never guaranteed until ticketed.

Travel Itinerary Changes

Once ticketed, voluntary modifications made to your travel itinerary may result in penalties, which would be at your expense. Carriers often have a minimum $100 change fee, along with a possible fare difference. Treadmaxx® Registration Headquarters also charges a non-refundable $35.00 per re-issue transaction. Should you have changes, please inform our event planner, Shelly Sanders as quickly as possible, so that she may advise you of availability and any additional charges.

Travel Documents

Your ticket must be issued in the name as it exactly appears on your passport
A valid passport is necessary to travel to Nassau!

Airport Check-In

Plan to arrive at your originating airport at least two hours before your flight scheduled departure. Because airport security procedures often result in long lines, you may want to allow even more time for the check-in process. Please make sure that your bags are checked through to your final destination.

Ground Transportation between the Airport and the Hotel

Treadmaxx® will provide roundtrip ground transportation between the Nassau airport and the Grand Hyatt during our group travel days. If you are traveling outside our dates, you will be responsible for your own transportation.

Trip Agenda

Tuesday, June 11

Group arrival into Nassau.

Welcome Reception and Dinner on the private island of Long Cay.

Wednesday, June 12

Breakfast Buffet at Regatta Restaurant.

Morning Business Meeting
Grand Hyatt Baha Mar

Vendor Exhibits
Grand Hyatt Baha Mar

Poolside Lunch & Afternoon at Leisure – Elixir Pool – Private to Treadmaxx® attendees

Dine around at area restaurants with your fellow attendees.

Thursday, June 13

Breakfast Buffet at Regatta Restaurant.

Treadmaxx® sponsored activity of your choice.

Final Night Reception & Dinner - Grand Hyatt Baha Mar

Friday, June 14

Breakfast Buffet at Regatta Restaurant.

Departure for Home

Trip Activities

To better serve you, Treadmaxx® Tire Distrubtors has taken the liberity of arranging several activity options for your trip. Each with their own unique opportunities to take advantage of this beautiful location and vibrant culture.

If you have any questions please contact our Event Planner, Shelly Sanders.

Catamaran Cruise

Sail away on a beautiful catamaran for a half-day cruise and snorkel at some of the finest spots in The Bahamas.
What to Bring: Comfortable clothing, swimsuit, sunglasses, sunscreen, waterproof camera and a cap or hat.
Limited to first 40 registrations.

Deep Sea Fishing

Try your luck at catching, wahoo, mahi or barracuda in the Nassau water.
What to Bring: Comfortable clothing (shorts or swimsuit) sunscreen, sunglasses, waterproof camera and a cap or hat.
Limited to first 10 registrations.


Show your golfing skills on the Royal Blue Jack Nicklaus course located as part of the Grand Hyatt.
What to Bring: Your own clubs if you like, (or we will rent clubs for you), your own golf shoes, sunscreen, and sunglasses. Proper golf attire is required.
Limited to first 16 registrations.


Choice of a signature massage or facial or manicure/pedicure at the Grand Hyatt’s Spa.

Dolphin Encounter

Get up close and personal with the Dolphins in a beautiful Nassau lagoon. Hug, kiss and dance with a dolphin! Shallow water fun!.
What to Bring: Comfortable clothing (shorts or swimsuit) sunscreen, sunglasses, waterproof camera and a cap or hat.

Food & Rum Tour

Historical Food & Rum Walking Tour – This rum and food tasting walking tour ventures off the beaten path or downtown Nassau, and takes you on a journey back to pirate-plundering and – run running days, when rum and other spirits played a rich and colorful role in Bahamian history. After sampling some savor Bahamian delicacies and Graycliff handcrafted chocolates, wash it all down with rum samples and a cocktail and dessert at Watling Distillery. Become familiar with these historic properties.

Things to know before you go:

Should you have any questions or need any further information, please contact Shelly Sanders, the Event Planner for Treadmaxx® Tire Distributors.

Shelly Sanders
Event Planner, Treadmaxx® Tire Distributors


June in Nassau – Warm days and Nights. To get an up-to-date weather forecast before your trip, please visit:

Time Difference

Nassau is in the Eastern Time Zone.

Airline/Airport Check-In

Plan to arrive at your originating airport at least two hours before your flight scheduled departure. Because airport security procedures often result in long lines, you may want to allow even more time for the check-in process. Please make sure that your bags are checked through to Nassau – Airport code NAS.

You will clear customs for the United States in Nassau, and will not need to clear again when you arrive back into your first port of entry.

Program Attire

Daytime: Comfortable Travel Attire
Evening: Resort Casual - Shorts are permitted and encouraged
Note: Beach sandals are strongly suggested for this evening event since we will be in the sand on our private island!

Daytime: Business Meeting - Business Cassual
Afternoon: Pool Attire
Evening: Resort Casual - Collared shirt for gentlemen

Daytime: Dress accordingly to your activity
Evening: Resort Casual - Collared shirt for gentlemen

Daytime: Comfrtable travel attire



If you are arriving or departing outside the group dates of June 11-14th, you will be on your own for transfers to and from the hotel.


Treadmaxx® Tire Distributors will provide gratuities for all hotel personnel, luggage-handling, ground transportation, guides and other service personnel for events included in your program. Gratuities are included as part of our Treadmaxx® Tire Distributors incentive.

Incidentals/Personal Expenses

Upon your arrival, the hotel registration staff will take an imprint of your credit card for your personal incidentals. You must personally check out of the hotel and pay your incidental charges on your departure day for any expenses you may have incurred at the hotel.

Luggage Allowance and Packing Instructions

Most major airlines will charge you for checked luggage. Please contact your carrier and familiarize yourself with their current policies, luggage size and weight restrictions. Airlines are required by the Department of Transportation to scan all checked luggage and could require a manual check of contents. Please keep this in mind when packing for your trip. Do not put locks on any luggage unless they are TSA approved.

Your passport, valuables or any medications should not be packed in your checked bags. It is also suggested you pack a swim suit and a change of clothing in your carry-on luggage in the event your luggage does not reach Nassau when you do.


Upon your arrival into Nassau, please look for the Treadmaxx® logo signage after you claim your luggage and exit the airport. Transfers have been arranged for you to the Grand Hyatt from June 11th, and from the hotel to the airport on June 14th.

Name Badges

You will be given name badges upon your arrival. Please wear your name badges to all group events to identify yourself to your travel companions.

Internet Access

Internet Access is included in your sleeping room, and in the common areas of the hotel

Now it is time to register for this exciting trip! Sign Up Today!

Should you have any questions or need any further information, please contact:

Shelly Sanders
Event Planner - Treadmaxx® Tire Distributors